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Injury & Illness Prevention Plan (IIPP) – SB198

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Injury & Illness Prevention Plan (IIPP) – SB198

In California, workplace safety is a top priority, and the California Occupational Safety and Health Administration (Cal/OSHA) mandates that every company, regardless of size or industry, must have a comprehensive Injury and Illness Prevention Plan (IIPP), also known as Safety Plans or SB198 compliance. This plan is a crucial document that outlines safety rules, reporting and investigation procedures for injuries, employee training programs, and accident reporting protocols.

At CDMS, we specialize in ensuring that your company meets these regulatory requirements seamlessly. Our services encompass Occupational Safety and Health Administration (OSHA) hazard analysis, the development of comprehensive health and safety programs, conducting safety meetings, and delivering training courses.

This plan includes vital elements such as company profiles, management commitment, safety rules, hazard assessments, employee training, and record-keeping, among others.

By partnering with CDMS, you can rest assured that your company will have a meticulously crafted IIPP in place, fostering a safer and more compliant workplace.

Regulatory bodies
  • Cal/OSHA (California Occupational Safety and Health Administration)
  • California Department of Industrial Relations
Who needs it

California Occupational Safety and Health Administration (Cal/OSHA) requires that all companies have written Injury and Illness Prevention Plan (Also know as IIPP, Safety Plans, SB198). This plan must document safety rules and guidelines, procedures for reporting and investigating injuries, training programs, and proper accident reporting procedures.

Regulation reference
  • 8 CCR 3203
  • Labor Code 6401.7 – SB 198 IIPP regulations
What our service provides:

CDMS conducts necessary OSHA hazard analysis and develops full health & safety programs to meet the regulatory requirements, including conducting safety meetings and training courses.

CDMS will develop an Injury and Illness Prevention Plan (IIPP) that will meet the requirements of the California regulations (often referred to as SB198). Provide the information below and receive a quotation for CDMS to prepare a Plan (over 60 pages) that meets all the State regulations.

The Injury and Illness Prevention Plan will consist of the following elements:

  1. Company Profile
  2. Management Commitment
    Policy Statement
    Objectives for the Health and Safety Program
    Program Implementation
    Assignment of Responsibility for Health and Safety ¥ Company ¥ Supervisors ¥ Employees
    Safety Rules
    Codes of Safe Practice
  3. Hazard Assessment and Investigation
    Health and Safety Audit
    Inspections
    Employee Reporting of Hazards
    Accident Investigation Program
  4. Informing Employees
    Safety Committee Responsibilities
    Safety Committee Members
    Safety Meeting Topics
    Disciplinary program
    Employee Safety Training Program
    Informing Contractors
  5. First Aid
  6. Record Keeping

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What is an Injury & Illness Prevention Plan (IIPP), and who needs it?
An Injury & Illness Prevention Plan (IIPP), mandated by California law (SB198), is a written safety program designed to prevent workplace injuries and illnesses. All California employers with employees must have an IIPP.

What should an Injury & Illness Prevention Plan (IIPP) include?
An Injury & Illness Prevention Plan (IIPP) should include elements such as management commitment, employee participation, hazard identification, hazard correction, training and instruction, and record-keeping.

How do I create an Injury & Illness Prevention Plan (IIPP) for my company?
You can create an Injury & Illness Prevention Plan (IIPP) by conducting a thorough workplace hazard assessment, involving employees, and implementing safety measures to address identified risks. It’s often beneficial to seek assistance from a safety professional or consultant.

Contact Us to get support or request an Injury & Illness Prevention Plan (IIPP). Our skilled team of EH&S specialists is ready to assist you.

Is there a specific format or template for an Injury & Illness Prevention Plan (IIPP)?
While there isn’t a mandated format, California Occupational Safety and Health Administration (Cal/OSHA) provides guidelines and templates to help you create an Injury & Illness Prevention Plan (IIPP) that meets regulatory requirements.

What are the consequences of not having an Injury & Illness Prevention Plan (IIPP) in place?
Failing to have an Injury & Illness Prevention Plan (IIPP) can result in citations and fines from California Occupational Safety and Health Administration (Cal/OSHA), and it may also lead to increased workplace injuries and illnesses, negatively impacting employee morale and productivity.

Do I need to update my Injury & Illness Prevention Plan (IIPP) regularly?
Yes, you should review and update your Injury & Illness Prevention Plan (IIPP) as needed to reflect changes in your workplace, processes, or regulations. Regular reviews help ensure continued effectiveness.

How often should employees receive training on the Injury & Illness Prevention Plan (IIPP)?
Employees should receive initial training on the Injury & Illness Prevention Plan (IIPP) when hired and periodic refresher training. The frequency of refresher training depends on your specific workplace hazards.

Can employees provide input into the Injury & Illness Prevention Plan (IIPP)?
Yes, employee involvement is a crucial element of an Injury & Illness Prevention Plan (IIPP). Encourage employees to report hazards, participate in safety committees, and provide feedback on safety procedures.

What is the role of management in the Injury & Illness Prevention Plan (IIPP)?
Management is responsible for demonstrating a commitment to safety, providing resources for safety measures, and actively participating in the Injury & Illness Prevention Plan (IIPP)’s implementation.

How should I document workplace hazards in the Injury & Illness Prevention Plan (IIPP)?
Document hazards by conducting regular workplace inspections, maintaining records of identified hazards, and outlining corrective actions taken or planned in your Injury & Illness Prevention Plan (IIPP).

Can I subcontract safety responsibilities to another company?
While you can hire outside experts or consultants, ultimate responsibility for safety in your workplace lies with you, the employer.

Do you need assistance on preparing an Injury & Illness Prevention Plan (IIPP)? Please Contact Us to get support. Our skilled team of EH&S specialists is ready to assist you.

Is an Injury & Illness Prevention Plan (IIPP) the same as a Hazard Communication (HazCom) program?
No, they are different. HazCom focuses on chemical hazards, while an Injury & Illness Prevention Plan (IIPP) covers a broader range of workplace safety aspects.

Can I use digital or electronic formats for my Injury & Illness Prevention Plan (IIPP) records?
Yes, electronic records are acceptable as long as they are readily accessible to employees and California Occupational Safety and Health Administration (Cal/OSHA) inspectors.

How can I involve employees in the Injury & Illness Prevention Plan (IIPP) process effectively?
Encourage open communication, establish safety committees, provide training, and recognize and reward employees for their safety contributions.

What should I do in case of an injury or illness at the workplace?
Promptly report the incident, provide necessary medical treatment, investigate the root cause, and implement corrective actions to prevent similar occurrences.

Can employees refuse work they deem unsafe?
Yes, employees have the right to refuse work they believe is hazardous. It’s crucial to investigate and address their concerns promptly.

Are small businesses exempt from Injury & Illness Prevention Plan (IIPP) requirements?
No, all employers in California, regardless of their size, must have an Injury & Illness Prevention Plan (IIPP).

Where can I get additional guidance on Injury & Illness Prevention Plan (IIPP) compliance?
You can consult the California Department of Industrial Relations (DIR) and California Occupational Safety and Health Administration (Cal/OSHA) websites, or consider hiring a safety consultant for expert assistance.

Contact Us to get support or request an Injury & Illness Prevention Plan (IIPP). Our skilled team of EH&S specialists is ready to assist you.